Keep a good record of everything
When you are planning a hen party a great place to start is to start an excel sheet with all the name of girls invited. Make sure you have the contact details for each guest; email or phone number (Web texts are great!). Mark each person in red if not coming and green if they are.
Due to the fact that there is usually 2 or more people involved in the organising of a Hen Party we would recommend setting up an email address specifically for that Hen Party “SarahsHenParty@gmail.com”. Do ALL correspondence through this email to your suppliers and guests.
If you have a conversation with the hotel about something follow up on an email so every organisor can see this in the email trail. To make it less confusing reply to each supplier on the back of the last email in their thread, so it reads as a story instead of various emails.